As Payroll Specialist you will be responsible for collecting, verifying, and properly processing payroll for various divisions of the company. The successful candidate will have responsibility for reporting and providing key payroll information to ensure good commercial decision making and working closely with finance and HR team management to ensure proper accounting. This will be a hybrid role and all applicants must be located in or around the Alpharetta GA area .
The Payroll Specialist is responsible for preparing and processing payroll for various divisions of the company while ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations. This includes maintaining payroll records, verifying data, resolving discrepancies, and providing exceptional support to employees regarding payroll-related inquiries. The ideal candidate will have a keen attention to detail, experience with ADP (or similar payroll systems), and a solid understanding of payroll laws, regulations, and best practices.
Key Responsibilities
1. Payroll Processing & Compliance
Process payroll on a biweekly schedule (including multiple pay cycles) using ADP.
Accurately calculate wages, deductions, overtime, bonuses, and commissions.
Manage the flow and maintenance of employee data between payroll, HR, and accounting systems.
Ensure compliance with federal, state, and local payroll laws (e.g., FLSA, wage garnishments, tax regulations).
Maintain strict confidentiality of all employee data and payroll information.
2. Payroll Reporting & Audits
Prepare and distribute detailed reports to relevant departments.
Support year-end payroll processing, including W-2s, 1099s, 1095-Cs, and other compliance reports.
Conduct periodic payroll audits to identify and resolve discrepancies.
Gather information and perform annual Non-Discrimination Testing and 5500 audits for company 401(k).
Collaborate with HR and finance teams to ensure proper accounting and reconciliation of payroll data.
3. Employee Support & Communication
Serve as the primary point of contact for employee inquiries regarding payroll, deductions, direct deposits, and similar questions.
Coordinate with HR to manage employee life-cycle events (new hires, terminations, promotions, and salary changes).
Assist new employees with payroll onboarding, including setting up direct deposit and explaining payroll policies.
4. System Management & Process Improvement
Maintain and update payroll systems with employee information, pay structures, and tax settings.
Recommend and implement process improvements to enhance the efficiency and accuracy of payroll operations.
Assist with payroll system upgrades, testing, and the implementation of new payroll technologies.
Administer and verify deduction data for various benefit programs (e.g., FSA, HSA, 401(k)), ensuring correct enrollments and timely updates.
Stay up to date on current laws and best practices relating to payroll matters and recommend modifications to company practices and processes as necessary.
Qualifications & Skills
Education & Experience
Bachelor’s degree in Accounting, Finance, Human Resources, or a related field (preferred but not required).
2–5 years of experience processing full-cycle payroll, ideally for businesses with 500 to 1500 employees.
Proficiency with ADP or similar payroll software (particularly ADP Workforce Now).
Advanced knowledge of Microsoft Excel (pivot tables, VLOOKUPs) and strong ERP/reporting system experience (Oracle Fusion experience a plus).
Technical & Soft Skills
In-depth understanding of payroll regulations, including tax laws, wage & hour compliance, and benefit deductions.
Strong mathematical and analytical abilities with high attention to detail and accuracy.
Excellent communication and interpersonal skills for interacting with employees and cross-functional teams.
Proven ability to handle confidential payroll data with professionalism and discretion.
Effective problem-solving skills and the ability to work independently under tight deadlines.
Well-organized with clear ability to prioritize multiple tasks in a fast-paced environment.
Preferred Qualifications (Not Required)
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience managing multi-state or international payroll.
Familiarity with benefits administration (e.g., 401(k) contributions, health insurance deductions) and associated compliance.
Compensation & Benefits
Work Schedule: Hybrid - Applicants must be located in the Missoula area to be considered.
If you’re detail-oriented, thrive in a fast-paced environment, and have a passion for accurate, compliant payroll operations, we encourage you to apply for this position.
...throughout the entire sales cycle. This role is based in Riyadh, Saudi Arabia and will eventually require some travel. What you'll do at UiPath Proactively support end-to-end sales activities and create strong value propositions. Undertake thorough analysis of our customers...
The Bay Area News Group is seeking a freelance journalist/content writer with experience writing real estate features or business spotlights to support advertising sections in the newspaper. AP Style experience is preferred. We will only consider writers currently living...
...meaning - to Arup, to your career, to our members, and to the clients and communities we serve. Arup is seeking a Senior Fire Protection Engineer / Chemical Engineer to join our Fire Safety team. Senior Fire Protection / Chemical Engineers provide financial and...
...Description We are looking for a passionate Health and Wellness Coach to join Bedford Stuyvesant Family Health Center in Brooklyn. As a Health and Wellness Coach, you will play a crucial role in promoting healthy lifestyles and empowering individuals to make positive...
Courses will include Honors Chemistry & AP ChemistryQualifications- Bachelor's degree in content area taught- 12 credit hours in education... ...to distribution- Make appropriate provisions for substitute teachers when necessary- Complete required school forms promptly-...